Understanding the Role of Data Backup in Your Business

Recent estimates show us that a single hour of downtime costs businesses an average of $8,500. What’s worse is that it can take months to recover business systems after a crash. This means that businesses can haemorrhage thousands or even millions in revenue while they struggle to get back on track. Your equipment is only as good as your backups – if the latter fail, so do your systems. The best way to avoid this situation is by having a reliable system of backup in place that keeps all your company’s data stored safely offsite. This backup needs to be updated as often as possible and its integrity and availability checked at regular intervals. Cloud backup and recovery services, such as those offered by Backup Solutions Houston can also be a very useful option for businesses looking to mitigate the cost of downtimes or data loss. 

6 Advantages of Data Backup and Recovery

Security

Data security is a primary concern for most organizations, and companies need to ensure that their data backup and recovery systems are configured correctly for regular (scheduled) data backups. With the right backup tools, companies also get access to a slew of access management features that ensure that only authorized personnel can access sensitive data. Data is encrypted during backup and replication processes, as well as at rest (i.e., when stored on a disk) or in transit (i.e., when being sent over a network).

Easy Management

If you’re looking for a backup solution that’s easy to use, you should not have to look further than online file storage. The interface is clean and simple, making it easy to navigate on the desktop. You can connect multiple devices through one account so everyone has access to necessary files and applications from wherever they are. Additionally, there are no complicated setup steps required—just sign up and start backing up your files. Additionally, maintaining an offsite backup plan is easier than ever with data backup solutions like Mozy or Carbonite. These services make it possible for you to keep all of your digital information safe at all times without having to worry about keeping track of where each file goes or how long it takes before being backed up again.

Reliable Replication

Reliable replication is a type of data backup that copies your data to another location. The secondary location can be local or remote, and it ensures reliability as you always have access to your most important data no matter what. You can replicate your backup over the network or across town, but it’s usually recommended that you choose a secondary site or data center as far away from your primary facility as possible. This protects your data against natural disasters, power outages, equipment failures and other threats as multiple copies of mission-critical files are stored in different locations.

Meet and exceed compliance standards

Data backup and recovery is a critical element of disaster recovery and business continuity. It helps you meet a number of compliance standards, even with evolving standards and complexities. For large organizations, it is advisable to have a quantifiable process of measuring compliance performance over time. For more help and guidance on this, please refer to Disaster Recovery Houston. 

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Cost-efficient

Data protection services are typically fixed-cost arrangements with no hidden fees or ongoing charges for capacity. You only pay for what you use—in other words, pay as you go—so there’s no need to invest in large upfront purchases in hardware, software or services. The best way to protect your business from any potential data loss is by investing in a robust cloud backup solution that provides on-demand capacity without requiring any additional hardware investments or IT staff dedicated exclusively to the task.

Benefits of Backup as a Service (BaaS)

BaaS is an offsite backup and recovery service that offers a network of secure data storage sites. BaaS is less expensive than on-premise storage, since it only costs the price of your monthly subscription, which can be scaled up or down as needed. BaaS offers security, scalability and reliability that local solutions may find hard to match.

On-demand Access to Data

With a cloud backup solution like Managed IT Services Houston, you have quick access to your data from anywhere. This is especially important if you have a large amount of data stored and are working with it on an ongoing basis. Another major advantage is that you can store more data in the cloud than in local backup systems.

Data Accessibility

With a data backup, you can access your files from anywhere. Your recovery software will allow you to share files with colleagues and customers, as well as access them from mobile devices. If you lose your primary computer, you can simply log into your online account and download the files that are stored there.

Scalability

Scaling up your backup and recovery solution is a great way to ensure that you’re not paying for services you don’t need. For example, if your business is growing and you need more space on the cloud or an extra server in order to handle the increased load, it will cost less money (and time) to purchase what you need. If your company has outgrown its current storage capacity, then scaling down makes sense. Instead of purchasing larger storage drives or servers when they aren’t needed, simply reduce the amount of resources that are being used until they are needed again. This will save money as well as time spent maintaining additional capacity that isn’t currently being used.

About Scott Young:
Scott Young is the president of PennComp LLC, a IT Support Houston company. Being a CPA, Six Sigma Master Blackbelt, Change Management Certified and Myers Briggs Qualified, Scott’s expertise is reflected in PennComp as a leading IT company for computer services and network integration. PennComp utilizes Six Sigma methodologies and practices in their service delivery and offers state-of-the-art monitoring and management tools to their clients.

You might also like to read:

• What You Can Do In 90 Days? Achieve Your Goals
• Choosing the Best Data Backup Solution for your Business
• 8 Key Elements of Data Backup Strategy
• A quick guide to 100% more office productivity
• Simple tips you can do today to make your business more secure