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Last Updated on by Noni May
Your business, whether it’s functioning on a casual, small-time level, or a highly-sensitive, global scale, most likely holds information that is important to its continued success and operative capabilities. Whatever the services you offer, the information you hold is most likely highly valuable, and you want to keep it as secure as possible.
Are there steps you could be taking to improve the security of your business? Are there ways you could be ensuring that people don’t take advantage of company information, or even steal such information?
Perhaps you monitor all transactions taking place both within and without the company, which is absolutely vital to both the security of your business and the success of it, as you must retain an organized overview of all operations within the company. However, in the modern age, it is becoming increasingly difficult to fully protect information within businesses, because of one thing: the internet.
Even forms of online communication as simple as emailing can be detrimental to your business’ security and protection of private details if you don’t implement both effective policies and an effective company-approved email provider to be used for all business-related communication and client-based activity. Ensure all employees understand not only these policies but how to use email systems safely. Avoiding phishing and other scam attempts is crucial because one weak link within your company could expose a wide array of sensitive documents or details about those employed under your business.
Social media is a great marketing tool, but it’s also a security risk. As with the dangers listed above of email phishing, sites across the internet pose threats to your business if you use them without too much thought. The moment your business’ information goes online, you’re at the mercy of third party applications who can easily be manipulated and hacked by people across the world. Focus on using social media for what the company needs, rather than just what your employees want. Ensure you only share the information you need to share, and that you monitor what employees use the internet for during work hours.
Rather than storing information on the company premises and risking a security breach not only through the internet but also through a physical forced-entry into your business’ building, there are outsourced server options available which might afford you that extra layer of security you’ve been seeking.
Sometimes, despite the many advantages of online data sharing and storage, physically storing company data is the best option. If you consider some of the colocation pricing options available, you might find that it also saves your business a heap of money in the long-run. You’ll never have to worry about coughing up thousands or millions if you’re a bigger company, to recover your stolen information because it will be stored in a premise far away.
Not only that but colocation servers often offer better security options in the form of ‘fortified’ premises (e.g. card entry, security, etc). Of course, you should already have a backup procedure in place to ensure that your information is safe should something ever happen to it in one location.
There are many ways you could be improving your business’ security, but, at the end of the day, it comes down to keeping a level head. Share only the information you need to share and find a way to ensure that there are layers of encryption on certain sensitive files.